What is a Due Diligence Statement (DDS) under EUDR?

A formal declaration submitted to the EU Information System (TRACES NT) before placing a covered product on the EU market. It confirms the commodity is deforestation-free (no land conversion after 31 December 2020), produced in accordance with the country of production's laws, and traceable to geolocation polygons of every plot of origin. Each DDS gets a unique reference number that must accompany the shipment.

What are the penalties for EUDR non-compliance?

Up to 4% of the operator's annual EU turnover, confiscation of products and revenues, temporary exclusion from public procurement and access to public funding, and reputational damage. Penalties are set by Member States with EU-wide minimums.

How long do EUDR records need to be retained?

Five years from the date the product was placed on the market or exported. ESG:ONE keeps an immutable audit trail of every DDS, every supplier declaration, every risk assessment and every geolocation overlay for the full retention period plus optional extended archive.

Solution · Regulatory Compliance

EUDR Compliance Software: From Field Polygons to DDS Submission

The EU Deforestation Regulation is now live for large operators and lands for SMEs in June 2026. You need polygons for every plot of origin, deforestation risk scoring against a December 2020 baseline, and a Due Diligence Statement filed via TRACES NT before every shipment.

ESG:ONE does all four in one platform - for cattle, cocoa, coffee, palm oil, rubber, soya, wood and their derived products. Live in 4–6 weeks.

Book a Demo Supply Chain ESG

The EUDR Compliance Reality

Compliance teams have weeks - not months - to translate vague supply chain visibility into Due Diligence Statements with polygon-level evidence and 5-year audit trail. Spreadsheets and email don't get you to the finish line.

You don't know where every plot of land is. Tier-1 suppliers can name countries; getting GPS coordinates of the actual farms, plantations or forest concessions for every shipment is the work no procurement team has ever had to do at this scale.

Polygons fail validation more than they pass. Suppliers submit polygons that overlap, have the wrong projection, fall outside national borders, or exceed plot-size declarations. Manual review per polygon doesn't scale to thousands of suppliers.

Risk scoring requires raster GIS analysis you don't have. Hansen Global Forest Change, JRC Tropical Moist Forest, WHRC - the EUDR-relevant datasets are 30m raster files. Most procurement teams can't run a spatial overlay, let alone interpret a 2020 baseline year mismatch.

Derived products multiply the work. One shipment of chocolate touches cocoa from dozens of cooperatives, each with hundreds of plots. Leather products carry cattle from multiple ranches. Furniture spans wood, paper, and adhesives. Tracing every input is the whole job.

The DDS submission is a single point of failure. Every shipment needs a Due Diligence Statement filed via TRACES NT with a reference number that travels with the goods. Miss it, get it wrong, or lose the reference, and the shipment is blocked at the border.

Penalties are real and 5-year audit is real. Up to 4% of EU annual turnover, confiscation of goods and revenues, exclusion from public procurement. Records have to survive five years of scrutiny - longer than most ERP archives.

How ESG:ONE Solves It

Six capabilities mapped 1:1 to the pains above - not a generic compliance dashboard.

Solves: you don't know where every plot is

Supplier Geolocation Portal

Branded supplier portal in 18 languages. Suppliers upload GeoJSON/KML, draw polygons on a map, or capture them on a mobile app even offline. Identity-verified, geofenced, time-stamped. We've onboarded supplier groups of 5,000+.

Solves: polygons fail validation

Automated Polygon Validation

Automatic geometry, projection, area and overlap checks on submission. Failed polygons trigger an immediate request-for-fix to the supplier with the specific problem flagged. No manual GIS review.

Solves: raster GIS you don't have

Deforestation Risk Scoring

Automated overlay of every polygon onto Hansen Global Forest Change v1.10, JRC Tropical Moist Forest, WHRC and other authoritative datasets. Risk score per plot referenced against the 31 December 2020 baseline year. Country-risk classification from the Commission's tier list applied automatically.

Solves: derived products multiply work

Multi-Tier Product Tracing

Trace finished goods (chocolate, leather, furniture, paper) back through every tier of the supply chain to the polygon of origin. Mass balance and segregated chains-of-custody both supported. Built for the messy reality of cocoa, cattle, palm oil and timber supply chains.

Solves: DDS submission is the choke-point

DDS Generation & TRACES NT Submission

Generate a complete Due Diligence Statement per shipment, with reference number, in one click. Direct TRACES NT submission (or batch export) so logistics teams have the reference before goods leave the warehouse. Built for HS code-level commodity classification.

Solves: 5-year audit + 4% turnover penalties

Immutable 5-Year Audit Trail

Every DDS, polygon, risk assessment, supplier declaration and decision is versioned, hashed and retained for the full 5-year EUDR period. One click reproduces the exact evidence pack for any past shipment if a competent authority asks.

In-Scope Commodities & Derivatives

Wood

Logs, lumber, paper, pulp, furniture, charcoal

Cocoa

Beans, butter, paste, powder, chocolate

Coffee

Green and roasted beans, extracts, instant

Palm Oil

CPO, derivatives, fractionated oils, soaps, cosmetics

Soya

Beans, meal, oil, lecithin, animal feed

Rubber

Natural rubber, latex, tyres, gloves, hoses

Cattle

Live animals, beef, hides, leather, dairy by-products

Derivatives

HS-code mapping for thousands of derived products

How It Works

Map Your Commodities

HS/CN code classification of every in-scope SKU. Identifies your operator vs trader role per shipment.

Collect Geolocations

Suppliers submit polygons via portal, GeoJSON upload, or mobile app. Auto-validated on submission.

Score Risk

Automated overlay on Hansen GFC, JRC TMF, WHRC. Country-risk tier applied. Pass / clarify / fail flagged.

Generate & Submit DDS

Due Diligence Statement generated per shipment with reference number. TRACES NT submission or batch export.

EUDR FAQs

Who has to comply with the EUDR?

Any operator or trader placing the seven in-scope commodities - cattle, cocoa, coffee, oil palm, rubber, soya and wood - or their derived products on the EU market or exporting them from it. Large operators were in scope from 30 December 2025; SMEs and micro-enterprises from 30 June 2026.

What is a Due Diligence Statement (DDS)?

A formal declaration submitted to the EU Information System (TRACES NT) before placing a covered product on the EU market. It confirms the commodity is deforestation-free (no land conversion after 31 December 2020), produced lawfully in the country of production, and traceable to geolocation polygons of every plot of origin. Each DDS gets a reference number that must accompany the shipment.

What geolocation data does EUDR require?

Plots over 4 hectares require polygons. Plots under 4 hectares can use a single GPS point. ESG:ONE collects both - suppliers upload GeoJSON, KML, or capture polygons via mobile app - and automatically validates geometry, area, and overlap with Hansen Global Forest Change, WHRC and JRC Tropical Moist Forest datasets.

What are the penalties for non-compliance?

Up to 4% of the operator's annual EU turnover, confiscation of products and revenues, temporary exclusion from public procurement and public funding, and significant reputational damage. Member States set the detailed penalties with EU-wide minimums.

How long do records have to be kept?

Five years from the date the product was placed on the market or exported. ESG:ONE keeps an immutable audit trail of every DDS, supplier declaration, risk assessment and geolocation overlay for the full retention period plus optional extended archive.

Ship EUDR-Ready

Most operators are weeks away from their first DDS submission and months away from polygon coverage. ESG:ONE gets you both, fast.

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